How Aviator Makes Setup and Installation Easy
Carter got the word yesterday. Aviator has been selected to manage his company's files enterprise wide. Carter will be responsible for implementing the entire system... all while keeping his day job, of course.
Carter starts by installing Aviator on the host Lotus Domino server. Aviator is a pure Lotus Notes solution made up of seven databases, so the installation is quick and does not require a shut down or re-boot of the server.
Next, Carter opens the Aviator Library database in his Lotus Notes Workspace and starts the automated Aviator Setup Procedure.
Following the simple instructions, Carter will first define the basic settings for the library and then create the first Aviator cabinet in the library. Default document and review settings are created automatically.
Carter must now configure the library settings to meet his company's file management requirements. Thankfully, Aviator's centralized All Profiles view provides a convenient place to review and change these settings.
To create a new cabinet, Carter simply clicks the New Profile action. A Cabinet Profile controls the behavior of each cabinet. New cabinet databases are created automatically when the Cabinet Profile is saved. Aviator can be configured to allow selected users to create cabinets as needed, without giving those users the permission to create databases on the Domino server.
To change the name of a cabinet or re-define access to the cabinet databases, Carter need only edit the appropriate Cabinet Profile and the changes are implemented automatically (no more need to manage ACLs).
Document and Review Profiles control the behavior of documents and reviews. An Aviator document is Aviator's file container. The Document Profile contains settings on security, distribution, revision control, record logging, and more. The Review Profile lists required approvers, reviewers and can even be used to pre-define an entire workflow. Carter chooses to stay with the default settings and let others change these settings.
Now that the basic elements are in place, Carter opens the Library Profile to enable the scheduled agents. Each agent performs a specific task, but to Carter, the most important will be the Auto Maintenance agent, which performs a daily health check of the Aviator system. The daily health check ensures the ACLs of all the library and cabinet databases reflect the security settings defined in the Library and Cabinet Profiles, and automatically expands the size of cabinets by adding new databases when necessary.
Agent logs are automatically saved in the Agent Log view. To ensure himself that the system is running smoothly, Carter need only review these logs for serious and critical problems (e.g., missing templates, size limitations, missing profiles, orphan responses, etc...).
With the library fully operational, Aviator is ready for business. The next step is to populate the cabinets with documents. For this task, Carter turns to the Import Files function which lets him import files directly from a directory of his choice, or Notes documents from other Notes databases.
Having populated the cabinets with documents, Carter must now index the library so that users can search for the documents using keywords. The Aviator Search Site lets users search for documents in all the cabinets at once or in a selection of cabinets. The search index is automatically updated by the Domino server every hour.
Carter has finished setting up Aviator. Before he takes off for lunch, he opens the Library Profile, checks the Notify users box and enters a greetings message. All the library users will now receive an e-mail with a link to the Aviator Library database. They can start using Aviator immediately.
Carter's half day exercise demonstrates how easy Aviator is to set up and administer. As a Lotus Notes application, it integrates seamlessly with your Lotus Notes infrastructure, and its many user-friendly features ease the burden of day to day administration.